For the most timely and efficient response, requests for school district records should be directed in writing
to the Superintendent, or designee, who serves as the District Public Records Officer and whose responsibilities
include being a point of contact for members of the public in this process and overseeing the district’s compliance
with the Washington Public Records Act,
Chapter 42.56 RCW, and district policy.
4040-Public Access to District Records
4040P1-Public Records Requests
4040F1-Public Records Request Form
A printed copy of this form can be requested by calling (509) 937-2791 or emailing
Kevin.Foster@valleysd.org. Please include a mailing address if you
would like it mailed.
You may also send us your own written request. Make sure to include your contact information (email addresses are
helpful) and detailed information of the records you are seeking.
Submitting Your Request
After We Receive Your Request
Within five business days of receiving a public record request, the Valley School District will:
- Provide access to the record; or
- Acknowledge that the district has received the request and provide a reasonable estimate of the time the
district will require to respond to the request; or
- Seek clarification of the request; or
- Deny the public record request with a written statement as to why it is being withheld and a citation of
the specific exemption (RCW) that applies.
In that event that the request is unclear, the district will contact the requestor within five days to clarify
the intent of the request. Once clarified, the district will respond in accordance with the guidelines stated
above. If the requestor fails to clarify the request, the district may consider the request closed.
No request will be denied solely on the basis that the request is overbroad.
If the record which is requested for inspection and/or copying contains both information exempted from disclosure
and nonexempt information, the district will produce as much of the record as possible, with the exempt portion
redacted, and will provide a written explanation for the redaction.
Public records will be available for inspection and copying during the district’s customary office hours,
Monday-Friday, 8:30 AM – 4:00 PM There is no cost to view records.
After inspection is complete, the Public Records Officer or designee shall make the requested copies or arrange
for copying. The copying rate per page, as established by the district and which may vary from time to time, is
available at the district administrative office. The district may also charge for actual costs of postage, including
the cost of the packaging or mailing supplies, as required for fulfillment of the request. Full payment must be
made by cash, check, or money order, and is due prior to the release of any copied records. For copying requests
in which total fees (applicable per page rate plus the cost of postage and shipping supplies) are estimated to
exceed $25.00, payment must be received in advance to initiate copying and/or mailing services.